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Data Capturer

Data Capturer CV example and template (South Africa)

Data capturers type information from forms, claims, invoices and applications into a computer system, quickly and without mistakes. Insurers, medical aid administrators, banks, municipalities, government departments and research companies all hire them, often on contracts for a project or a busy season. Because the work is measured, employers look for three things on a data capturer CV: your speed, your accuracy and the systems you have worked on.

The example below is for a data capturer with about four years on municipal and insurance claims capture. Put your speed near the top, in the form the advert uses: words per minute (wpm) for typing text, or keystrokes per hour (KPH) for number-heavy work such as account and claim numbers. Many employers give a typing test at the interview, so only write a speed you can reach on a test. If you are new, an ICDL or End User Computing certificate and a recent typing test result are the best way to show you are ready.

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Data Capturer CV example

Zintle Mbatha

Data Capturer with 4 years' experience in insurance claims and municipal data

074 555 0153 · zintle.mbatha@example.co.za · Bellville, Western Cape

Profile

Fast, accurate data capturer with four years' experience capturing insurance claims and municipal account data in Cape Town. Types at 45 words per minute and about 10,500 keystrokes per hour, with an accuracy rate above 99% on quality checks. Works daily in SAP and Excel, keeps personal information confidential in line with POPIA, and is looking for a permanent data capturing or claims administration post.

Work experience

Claims Data Capturer

Sanlam, Bellville, Bellville | Jun 2023 – Present

Capture about 180 funeral and life claims a day into the claims system
Keep an accuracy rate above 99% on weekly quality-assurance checks
Check claim forms against death certificates, ID copies and bank letters, and return incomplete claims to brokers
Scan and index claim documents by policy number
Prepare a daily Excel report of capture volumes for the team leader

Data Capturer (contract)

City of Cape Town, Revenue Department, Cape Town | Jan 2022 – Mar 2023

Captured meter readings and ratepayer account changes into SAP
Helped clear a backlog of about 6,000 account records in three months
Checked captured records against source documents and corrected errors
Filed and archived original forms by account number

Education

National Certificate in End User Computing

MICT SETA learnership through a Cape Town training provider, 2021, NQF level 3

National Senior Certificate (Matric)

Khayelitsha Comprehensive Secondary School, 2020, NQF level 4

Subjects: English Home Language, isiXhosa First Additional Language, Mathematical Literacy, Business Studies, Computer Applications Technology, Geography, Life Orientation

Skills

45 wpm typing and 10,500 KPH numeric entry
SAP data capture
Insurance claims capture
Excel (filters, SUM, VLOOKUP)
Document scanning and indexing
Quality checking against source documents
POPIA-compliant handling of personal information

Certificates

ICDL Workforce (Documents, Spreadsheets, Essentials), ICDL South Africa, 2021

Achievements

Highest accuracy score in the claims capture team for three quarters in 2025

Personal details

Nationality:: South African
Languages:: isiXhosa (Home language), English (Fluent), Afrikaans (Good)
Notice period:: One month
Availability:: Full-time, and overtime during month-end and year-end peaks

References

Marlene Jacobs

Claims Team Leader, Sanlam

021 555 0136

Lwazi Qwabe

Senior Clerk, Revenue Department, City of Cape Town

021 555 0171

Data Capturer CV summary you can copy

Change the details so they are true for you.

Fast, accurate data capturer with four years' experience capturing insurance claims and municipal account data in Cape Town. Types at 45 words per minute and about 10,500 keystrokes per hour, with an accuracy rate above 99% on quality checks. Works daily in SAP and Excel, keeps personal information confidential in line with POPIA, and is looking for a permanent data capturing or claims administration post.

Skills to list on your Data Capturer CV

Typing speed of 40 words per minute or more, and fast numeric keypad entry
Accurate data entry measured in keystrokes per hour (KPH)
Capturing data into SAP and other ERP or claims systems
Excel data entry, sorting, filters and simple formulas such as SUM and VLOOKUP
Checking captured records against source documents and fixing errors
Scanning and indexing documents so they can be found later
Capturing insurance claims, policy changes and supporting documents
Updating municipal account, meter reading and property records
Keeping personal information confidential in line with POPIA
Meeting daily capture targets and turnaround times
Flagging incomplete or suspicious forms to a supervisor
Working long periods at a screen with steady concentration

Duties written as strong bullet points

Captured an average of 180 insurance claims a day into the claims system, including claim numbers, policy details and banking details
Kept an accuracy rate above 99% on weekly quality-assurance checks of captured claims
Checked every claim form against its supporting documents and returned incomplete claims to brokers with a clear note
Captured meter readings and account changes for municipal ratepayers into SAP, clearing a backlog of about 6,000 records in three months
Scanned, indexed and filed claim documents so they could be found by policy number in seconds
Built simple Excel reports of daily capture volumes and errors for the team leader
Followed POPIA rules by locking the screen when away, never sharing passwords and shredding printed personal information
Reached the daily capture target on most working days during the busy year-end period

Tips for a stronger Data Capturer CV

Write your speed in the advert's units

Some adverts ask for words per minute (wpm), which measures typing text. Others ask for keystrokes per hour (KPH), which counts every key you press and suits number work. Do a free online typing test and a numeric keypad test, then write both figures, such as "45 wpm and 10,500 KPH". Never round up, because you will probably be tested.

Prove your accuracy with a figure

Speed with mistakes costs an employer money, because every wrong claim or account number has to be found and fixed. If your work was checked by quality assurance, write your accuracy rate or error rate. If it was not, mention how you checked your own work against the source documents.

List the systems by name

Name the systems you captured into, such as SAP, a claims system, a municipal billing system or Excel. Large employers often use SAP or another ERP system, so even a short contract on it is worth a line on your CV.

Show you can be trusted with personal information

Data capturers handle names, addresses, banking details and medical information. Under POPIA, the employer must protect that information. One line about how you kept it safe, such as never sharing logins and shredding printouts, gives a manager confidence.

Questions people ask

What is a good typing speed for a data capturer in South Africa?

Many adverts ask for about 35 to 45 words per minute for text, or set a keystrokes-per-hour target for number entry. The exact figure depends on the employer and the kind of data. Write your real tested speed, and practise before the interview, because most employers give a short typing test.

What is the difference between words per minute and keystrokes per hour?

Words per minute counts how many average-length words you type in a minute, and is used for typing text. Keystrokes per hour counts every key you press in an hour, including numbers and the Enter key, and is common for capturing claim numbers, accounts and codes. Both measure speed, so give the one the advert asks for.

Do I need a qualification to be a data capturer?

Matric is the usual minimum. A computer certificate such as ICDL or the End User Computing qualification (NQF level 3), often offered through SETA learnerships, makes your CV stronger. Some government and municipal posts also ask for computer literacy in MS Office, so list it clearly.

Can a short contract count as experience?

Yes. Many data capturing jobs are contracts, such as municipal backlog projects or seasonal claims work. List each contract with its employer, start and end months and the volume you captured, and write "contract" in the job title so the gaps are easy to understand.